Position Type:
Secretarial/Clerical
5/28/2024
Administration Center - Allentown, PA
Secretary- Job Grade 4 Qualifications:
Starting Salary: $31,992
1. Associate degree or equivalent from two-year college, business or technical school; or two to three years related experience and/or training; or equivalent combination of education and experience, preferably in a public-school environment.
2. Ability to read and comprehend complex instructions, correspondence, and memos. Ability to write correspondence.
3. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
4. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
5. Ability to access the Internet and collect research on methods and samples of procedures and documents in other districts or organizations.
6. To perform this job successfully, an individual should have knowledge of software programs. • Intermediate to Advanced level MS Excel required. • MS Word, Adobe Acrobat, student and fiscal management preferred. • Transportation routing software (Edulog) • GPS systems (Zonar)
7. Familiarity with basic accounting concepts (debit, credit, journal entry, account codes)
8. Satisfactory work record & criminal/child abuse clearances (Acts 34 and 151).
9. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
10. Such additional or alternatives to the above qualifications as the board or supervisors may determine appropriate and acceptable.
Summary
Assists in carrying out the responsibilities of the Transportation Department relating to special education transportation, as well as, general functions in the Transportation Office. In addition, relieves officials of clerical work and administrative detail by performing the following duties:
Essential Duties and Responsibilities:
1. Assists with processing of special education transportation.
2. Processes special education transportation in a timely manner which include but not limited to the following:
- Verifies special education students addresses and contact information.
- Verifies special education students' transportation requirements.
- Verifies type of individual specialized transportation needed.
- Verifies demographic information as necessary.
- Enter transportation for special education students through student management system (Sapphire).
- Adjust individual special education student's transportation as needed.
- Review and monitor special education transportation routes.
3. Provide excellent customer service to parents, staff and administrators.
4. Maintain a good working relationship with transportation vendor pertaining to special education transportation.
5. Answers and follows up on phone calls and e-mails regarding issues relating to specialized transportation.
6. Provide special education student's transportation information to parent, facilitator and/or building.
7. Work with special education facilitators to meet the transportation requirements of special education students.
8. Update and monitor driver files.
9. Assists in maintaining accurate records relating to specialized transportation for special education students.
10. Create purchase requisitions for payment.
11. Composes and types routine correspondence, including e-mail and faxes.
12. Complies special education transportation reports as required by supervisor.
13. Organize and maintain an efficient transportation file system.
14. Makes copies of correspondence or other printed materials.
15. Takes responsibility for other tasks as substitution is needed.
16. Performs such other tasks and assumes such other responsibilities as may be assigned or delegated by the supervisor.
17. Collaboration with ACCESS clerical coordinator to ensure submission of transportation costs reimbursable under ACCESS guidelines.?
Share in our community! Grow with our students! Join our district today and be a part of our future!
The Allentown School District is committed to excellence! The richness of The Allentown School District's diversity is strengthened by its central role in educating our students for America's future through academic excellence and celebrating the culturally responsive, athletic and artistic range of talent in the schools. ASD students originate from 51 countries and speak 26 languages.
The Allentown School District offers a comprehensive benefits package to those who qualify.
This may include*
o Medical Insurance
o Dental Insurance
o Vision Reimbursem*nt
o Tuition Reimbursem*nt
o Personal and Sick time
o PSERS Retirement Fund
*Eligibility for specific benefits will be outlined in each labor group's specific collective bargaining agreement.
